Preview Resume

2018

Last Position : Executive Secretary to MD

Period : December 2018  to December 2021

Job Description :

-Perform general secretarial tasks administrative support to MD, managing MDs schedule and assisting in arranging appointments -Booking business travel arrangements, including flights, transportation, and lodgings for senior management staff -Making correspondence and prioritizing emails for MD -Attend meetings on behalf of executives, taking notes and recording minutes -Assist in planning and preparation of meetings, conferences and conference telephone calls. -Work closely with MD to keep him well informed of upcoming events, and follow up appropriately -Act as the point of contact among executives, employees, clients and other external partners -To follow up on action points from meetings and keep MD informed of the progress and completion of each department works -Prepare reports and presentations for Managing Director -Performing other secretarial works as assigned and personal matter

Last Position : Executive Secretary to MD

Period : December 2018  to December 2021

Job Description :

-Perform general secretarial tasks administrative support to MD, managing MDs schedule and assisting in arranging appointments -Booking business travel arrangements, including flights, transportation, and lodgings for senior management staff -Making correspondence and prioritizing emails for MD -Attend meetings on behalf of executives, taking notes and recording minutes -Assist in planning and preparation of meetings, conferences and conference telephone calls. -Work closely with MD to keep him well informed of upcoming events, and follow up appropriately -Act as the point of contact among executives, employees, clients and other external partners -To follow up on action points from meetings and keep MD informed of the progress and completion of each department works -Prepare reports and presentations for Managing Director -Performing other secretarial works as assigned and personal matter

2015

Last Position : Office Manager and Executive Assistant to Country Manager, Regional VP

Period : February 2015  to September 2018

Job Description :

-Provide secretarial and administrative services for Expat Country Manager and Regional VP -Maintain filing system, ensuring information is organized and easily accessible -Organize an executive's calendar, meeting and appointment scheduling -Take minutes of meeting and prepared reports, presentations -Coordinating domestic and international travel, including flight, hotel, and car rental reservations -Ensure the correctness of incoming documents before submitting for an executive approval. -Communicate with related departments for distributing information, messages or tasks assigned by executive and follow up the progress -Oversee office operations and facilities to ensure they are tidy and run smoothly -Maintain office condition and arrange necessary maintenance and repairs -Organize company events or conferences -Purchasing office supplies and equipment and maintaining proper stock levels -Supervising and monitoring the work of administrative staff -Liaise with overseas staff related to local office visit, meeting, training or any assistance needed -Provide general support for expat staff including work permit visa application, visa extension, accommodation, relocation service -Keep good relationships with vendors, service providers and landlord, ensuring all items were invoiced and paid on time -Assist in any tasks assigned by Country Manager and Regional VP

2008

Last Position : Executive Secretary to SVP Sales Marketing

Period : October 2008  to January 2015

Job Description :

-Provide secretarial and clerical services for Senior Vice President -Maintain filing system, ensuring information is organized and easily accessible -Coordinate arrangements, meetings and conferences as assigned -Determine matters of top priority and handle accordingly -Organize an executive's calendar, appointment scheduling -Manage travel arrangement air ticket accommodations reservation, itinerary and logistics preparation -Check and screen all correspondences, letters, email, phone calls for an executive and handle confidential documents in an appropriate way -Operate and maintain office equipment -Ensure the correctness of incoming documents before submitting for an executive approval. -Communicate with related departments in distributing information, messages or tasks assigned by executive and followed up the work progress -Liaise with overseas suppliers by providing sales reports and consolidated data as requested -Assist in any tasks assigned including personal matters

2005

Last Position : Secretary to Managing Director

Period : January 2005  to September 2008

Job Description :

-Provide secretarial and administrative function for Managing Director -Organize filing system including customer database -Maintain an executive's calendar scheduled appointment and meeting -Take minutes of meeting and distributed finished papers to concerned meeting attendees. -Maintain an executive's calendar scheduled appointment and meeting -Screen all correspondences, email, phone calls for an executive -Assist in marketing tasks with marketing team -Liaise with overseas customers and suppliers